we're looking for an ad.ministrative director:

As the ad.ministrative director of ad.visor, you will serve as the right hand to the CEO, ensuring daily operations run seamlessly. Your role is to keep projects, schedules, and priorities on track, allowing the CEO to focus on high-impact decisions and innovation.

You will manage communications, scheduling, workflow automation, and task delegation, while also supporting business development, client relations, and operational efficiency.

If you are proactive, and highly organized, you will thrive in this role.

core responsibilities

Daily Responsibilities

Calendar Management – Optimize scheduling, book meetings, and ensure seamless time management across multiple time zones.
Inbox & Communications Management – Draft and respond to emails, manage follow-ups, and filter non-essential inquiries.
Task Prioritization – Track and manage daily to-do lists, keeping priorities aligned with business goals.
Meeting Preparation & Summaries – Prepare agendas, compile research, and summarize key takeaways from meetings.
Client & Stakeholder Correspondence – Maintain professional, timely communication with clients, partners, and vendors.
Workflow & Automation – Use Asana, Google Suite, and Zapier to streamline operations and automate repetitive tasks.
Project Support – Assist with executing high-level marketing strategies, proposals, and initiatives.
Discretion & Confidentiality – Handle sensitive business and personal matters with the utmost professionalism.

Weekly Responsibilities

Project Tracking – Monitor progress on key initiatives and provide updates.
CRM & Data Management – Keep Google Sheets, Mailchimp, and CRM tools updated with relevant contact information and interactions.
Financial Oversight – Track invoices, reconcile expenses, and coordinate with the CEO’s accountant.
Team Coordination – Liaise with contractors, freelancers, and vendors, ensuring project deadlines are met.
Client & Partner Follow-Ups – Proactively check in with clients and strategic partners to maintain relationships and move initiatives forward.

Monthly Responsibilities

Performance Review & Optimization – Evaluate workflows, suggest improvements, and implement efficiency upgrades.
Strategic Planning Support – Assist in goal-setting sessions and track progress on key business objectives.
Event & Travel Coordination – Plan and organize any upcoming business trips, events, or conferences.
Marketing & Social Media Oversight – Ensure scheduled content, ads, and engagement efforts align with overall brand strategy.

who you are

Strategic Thinker – You anticipate problems before they arise and offer solutions proactively.
Highly Organized – You manage multiple moving parts with precision and clarity.
Tech-Savvy & Automation-Oriented – You’re comfortable with tools like Asana, Google Suite, and Zapier.
Discreet & Trustworthy – You handle high-level communications and sensitive information with professionalism.
Business-Minded – You understand marketing, operations, and executive decision-making.
Proactive & Adaptable – You can shift gears quickly and keep up with a fast-paced, high-growth environment.

Tools & Platforms You Should Be Comfortable With

Including, but no limited to:

Project Management: Asana, Notion

Calendar & Scheduling: Google Calendar, Calendly

Email & Communications: Gmail, Slack

Automation & AI: Zapier, GPT-based tools

Finance & Invoicing: QuickBooks, Stripe, Google Sheets

CRM & Client Tracking: Google Sheets, Mailchimp, HubSpot

why join ad.visor?

We work with elite brands and executives who are shaping industries. This role offers:
Direct mentorship & exposure to high-level strategy
Opportunities to build & optimize operational systems
Flexibility in remote work, with structured autonomy
A front-row seat to brand transformation & innovation

Compensation & Commitment

Compensation: Competitive, based on experience
Hours: Flexible, part-time or full-time (to be determined based on the right fit)

This is a contract position only with a 4-6month minimum commitment.

How to Apply

Think you’re the right fit? Send your resume and a brief cover letter detailing:

1. Your experience managing an executive’s operations
2. The automation tools you’ve used to optimize workflows
3. How you anticipate and solve problems before they arise

Email applications to: madelinediane@advisor.consulting

We’re looking for someone who enhances efficiency, strategy, and execution.

If that sounds like you, submit your application today.